In his book, Sapiens: A Brief History of Humankind, author Yuval Noah Harari mused on the emergence of modern technology like mobile phones, computers and email.
“Once people get used to a certain luxury, they take it for granted,” he wrote. “Then they begin to count on it. Finally they reach a point where they can’t live without it.”
“We thought we were saving time. Instead we revved up the treadmill of life to ten times its former speed and made our days more anxious and agitated.”
This all strikes to the heart of a fundamental problem you’ll probably recognise. Most modern businesses have built entire systems and processes on these imperfect communication channels – like phone calls and emails. They’re supposed to make our lives easier. Save time. Reduce stress.
But do they?
Really?
“Sometimes,” would perhaps be the kindest answer.
But, often, they create as many problems as they solve.
And the result is that, despite all these technological crutches designed to make things easier, a staggering 96% of customers generally feel the businesses they deal with could improve when it comes to communication and project management.
Fortunately, there’s been a surge of powerful project management software tools to help mitigate and eliminate those problems. They’re designed to give businesses – and the people within them – the tools they need to be happier, more productive, and more organised – massively improving communication across the board.
In this article we’ll round up 13 of the best project management tools out there – with reviews, star ratings, pros and cons, as well as pricing!
Article Contents
1. Project.co
Now, full disclosure: Project.co is a tool we originally built for our own video production agency; Wyzowl, so it’s probably no surprise that we’ve included it at number one!
We built Project.co as we needed a way to keep all communication with our clients in one place. Email was becoming messy, things were getting lost and we couldn’t find a tool that made it simple for our clients to chat and share files on a project by project basis, while having powerful project management capabilities for our internal team.
It was important for us that our clients could be invited to a project and start communicating on it without needing any training or guidance. We work with many new clients each month so having a tool they will actually use was vital for us.
It’s been the backbone of our business over the last 9 years. It’s made our business so efficient that we can keep prices low, work on more projects at once and maintain a happy internal team and client base. It’s no exaggeration to say that the combination of a great internal team and a great product, managed with Project.co, has enabled us to become a leader in our niche, work with clients all over the world and push the explainer video industry forward.
Project.co is a client-facing project management system, built for powerful simplicity, and designed to manage every aspect of a project in one centrally accessible place.
Every project you create in Project.co comes with a set of simple but powerful tools (see above). You can invite your own team, and your clients’ team (if necessary) on a project-by-project basis.
Once created, each project can be used to keep all associated discussion, info and files in one place, with access to everybody who needs them. Every new message in the discussion feed also creates an email alert – and you can actually reply by email, rather than having to log in every time. This is super helpful because it means you don’t have to actively break up your clients’ love affair with their inbox! It’s pretty much business as usual for them, but all messages are clearly documented on the project, with no missed communication slipping through the cracks.
You can create and assign tasks to people in your team – creating a central ‘to-do’ list that dictates their daily workload and gives managers a clear overview of current capacity. The task management features of Project.co are incredibly valuable to managers, actually, with several different task views including Kanban, calendar and scheduler. Tasks can be dragged, dropped, and extended to stretch over several days where required, easily identifying and removing bottlenecks as they occur.
You can also integrate your payment provider (Stripe or SagePay) and take card payments within the system, as well as tracking time spent on projects to measure profitability.
There is also a range of templates to help people get started with pre-configured tasks, notes and other details:
Pricing:
Project.co has simple pricing that fits for any size of business. They include all features on an unlimited basis for just $10 per user per month.
Capterra rating:
⭐⭐⭐⭐⭐ 4.8/5
What people say…
| The good | The bad |
|---|---|
| “You can easily manage and delegate tasks on a project to teammates. You can invite team members from both your company and from the client’s company.” | “The interface can be “busy” at times, and it’s easy to click the wrong button, I’ve found. This doesn’t hinder my use, it just makes me pay closer attention to mouse clicks.” |
| “I am able to collaborate with clients easily without chasing email threads.” | “I wish external users could create tasks.” |
| “If I link my Stripe or SagePay account, clients can pay immediately.” | “This is super small and probably already in their planned releases. But the ability to completely edit and change the UI colors/branding in the app itself.” |
2. Wrike
Wrike is a work management platform that’s particularly effective when it comes to internal processes like review and feedback.
Each project has a dashboard, onto which tasks can be added. These tasks can then be assigned to team members – along with messages and notifications, which appear in the ‘inbox’ of the recipient to let them know work needs to be done. Tasks can be reviewed and measured in a variety of different views – list, Gantt and more – ensuring on-time delivery of projects.
Wrike’s real strength is for teams who need to proof work or sign things off internally, with a built-in feedback and approval mechanism that means you can do it all in one place, with tagging functionality to notify the right people when you’re done.
Wrike is also widely seen as being incredibly flexible – it can be built and modified to work in lots of different ways to fit different workflows and business types. While this is clearly a good thing, reviews do suggest that it can be difficult to set up, with some support sometimes needed to help users get up to speed.
Pricing:
Wrike is free for 5 users, with paid packages starting at $9.80 for 5+ users.
Capterra rating:
⭐⭐⭐⭐⭐ 4.2/5
What people say:
| The good | The bad |
|---|---|
| “The best thing about Wrike is that you can save the conversation history. Great communication tools , fast and secure program.” | “It can be a bit of an information overload for people who struggle with technology. Sometimes the Webdav plugin randomly stops working after they make any changes to the website.” |
| “Customizable, well organized- communication system is amazing. Robust reporting is one of the best features.” | “Missing a shared calendar to see the tasks. I am missing some functions, maybe I haven’t figured them out, but lacking tutorials to find them.” |
| “Great dashboard, great layering capability, workflows are key, easy to manage my team.” | “Set up is daunting. Although we paid for someone to help us set up the process, we quickly realized that their orientation instructions weren’t suited for our situation at all, so it took a few weeks for us to get everything into place.” |
| “I also enjoy the ability to @ mention users, as it is a great yet simple way to gain teammate’s attention to tasks.” | The scheduling feature was very buggy, the drag and drop feature was not flexible, and the customer service was non existent. The billing wasn’t right, they do not contact you unless they want something, and the product purpose can be replicated using other tools (Monday, MS Project, Excel/Trello)” |
3. Toggl Plan
Formerly known as Teamweek, Toggl Plan is a highly visual project planning tool designed to help you visualise your team’s workload and progress, from a single dashboard. Anyone who swears by the power of Gantt charts will be right at home here!
Within Toggl Plan, you can create colour-coded timelines using drag-and-drop functionality. This all helps encourage forward planning – with managers (and team members) able to visualise not just what the current workload looks like – but what the workload will look like next week, next month, and even next year.
For businesses where teams often work together between departments, the Gantt-style visualisation of Toggl Plan is a great feature. It really helps measure and manage the interdependency between teams.
Teamweek is really focused on planning and scheduling and doesn’t allow you to invite clients or manage communication within the platform. However this is offset by the fact that you can integrate other tools like Slack, Github and Evernote, Basecamp and Trello.
Pricing:
Toggl Plan is free for up to 5 users, with a paid plan that costs either $9 per month (billed monthly) or $96 per year (billed annually.)
Capterra rating:
⭐⭐⭐⭐⭐ 4.6/5
What people say…
| The good | The bad |
|---|---|
| “It’s incredibly intuitive and easy to use. Mouse interaction for dragging and duplicating tasks makes this feel like a high quality, well developed tool. The design is beautiful and is easy on the eyes as well, especially after this year’s latest update.” | “My only complaint would be that there is a bit of a learning curve for how YOU might want to use it. For example, just figuring out the best use of the different options and how they may relate to your projects.” |
| “Teamweek provides an intuitive interface that we find very helpful when viewing multiple projects for a 3-month period. Color-coding and project details are very handy when we have multiple people working on a similar project. The customer service is fast and truly helpful. You get a real live person! We LOVE Teamweek!” | “It doesn’t allow full customization beyond colors for projects/tasks, or to see progress “at a glance”/without needing to click on a task.” |
| “I love that you can see the whole team’s tasks and change them on the go. It’s easy to plan a project until the last deadline and see the process of the ongoing project.” | “I have not singled out a negative aspect of the software yet besides the fact that the gantt view becomes too crowded with too many tasks and many people in the team. Maybe it should have more view types.” |
4. Asana
Asana is one of the most popular and well-known project management solutions. It’s used by millions of people across 192 countries, and you can see why: it’s really powerful and easy to use.
Asana is at its best for people managing internal teams and projects.
Managers or project leaders can create team projects, then add the individual tasks that combine to achieve success on that project – whatever that might look like.
Tasks can then be assigned to team members, given priority levels and due dates, so everyone is accountable for doing the right work at the right time.
What sets Asana apart is it’s excellent timeline feature. With this every task and project is visual and connected meaning you and your team can clearly see what needs to be done and when. If an earlier deliverable due date isn’t hit, then it’s easy to move all future deliverables on that project forward to adjust for the delay.
Throw in a clean, colourful interface – with simple drag and drop functionality to create and extend timescales – and Asana helps internal teams create a framework for success, and then oversee it all the way to completion.
Again, Asana is particularly set up for internal team management. It is possible to add external ‘client’ users as guests, but it’s not the tool’s strong suit.
Pricing:
Asana’s ‘Basic’ package is free, with a stripped back feature set for up to 15 teammates. Different tiered pricing options are available depending on your needs, and – in either case – you’re looking at a nice discount if you pay annually.
Capterra rating:
⭐⭐⭐⭐⭐ 4.4/5
What people say:
| The good | The bad |
|---|---|
| “I like how user friendly it is, the aesthetics (looks), it’s very neat and colorful at the same time, it provides a good option for organization and I think it’s a good tool for startups, it makes planning, task assignment, tracking and registering much easier.” | “With all of its endless functionality tools – it can be a bit daunting in setting up the ideal layout and structure of use for your team. There are so many options and features that can make the software seem almost too sophisticated and complicated for everyday use.” |
| “The interface is clean, simple and fluid. There is no waiting or load time on any pages, which I consider a very important requirement in any software, especially a task management software. Its intuitive any easy to use.” | “Asana lacks a built-in CRM and does not have the ability to share project updates with anyone outside of the organization or team (e.g., our clients).” |
| “Asana is very well designed and has a really nice optical appearance. It helps to structure projects, timetables and priorize tasks in an easy understandable way. It offers a good mobile solution with the Asana app.” | “Asana is getting easier and easier to use with time and the developers have been making it more intuitive, but it was harder to figure out than a couple other project managers we tried.” |
5. Teamwork Projects
Teamwork is an integrated suite of work management software tools, boasting a stellar client list that features household names such as PayPal, Disney, Spotify and Honda. One of these tools is Teamwork Projects.
Teamwork Projects’ mission is to reduce the complexity of collaboration.
The tool offers fantastic visibility and transparency around who’s working on what, who with, what needs to be done, and when.
Tasks can be created and assigned to people, with due dates. Optional email notifications can be set up to keep everybody in the picture.
The tool also features some beautiful colourful dashboards that let people see what’s going on, so they can evaluate performance, see upcoming events and tasks, etc. It all helps them plan and prepare their workload, while keeping sight of what it is that the business or team as a whole is looking to achieve.
And it’s all underpinned with powerful communication tools that let team members collaborate and share ideas
Pricing:
Teamwork Projects is free for up to 5 users, with paid packages available from either $9/$15 per user per month if billed annually, or $11.25/$18.75 per user per month if billed monthly.
Capterra rating:
⭐⭐⭐⭐⭐ 4.5/5
What people say:
| The good | The bad |
|---|---|
| “Teamwork Projects is a multi-faceted project tracking/management app. We are able to communicate and track project progress staff-wide fairly well. Enjoy the in-app chat.” | “It seems overly complicated as there are too many ways to do the same things (is it a task? a project? a notebook? a milestone?), which means people on staff manage projects and view them differently, too many view options, too many custom/sort options.” |
| “It is very flexible to use, we were able to add an OKR system so that it would work for our company.” | “Too many places for comments. We tend to lose comments, not a huge thing because of the emails, but we do lose them in the system, usually these are new employees that haven’t or forgot their training” |
| “The ability to create subtasks, apply time estimates, set percentages on task completion, back-and-forth commenting area on tasks, ability to set milestones, the ‘Everything’ view to see what tasks are assigned to you, email reminders for upcoming or past due dates – they really thought about EVERY detail of managing a software or web related project.” | “It is extremely laborious and time consuming to add tasks, set start and finish dates, and assign the task to people. Too much requirement to use the mouse pointer to select these. It should be just really basic where you can ‘tab across’ to the next thing.” |
6. Paymo
Paymo is a work management platform that brings together task management, time tracking, timesheet reporting, team scheduling, invoicing and integrations.
Paymo is a good option for freelancers, since the free version only covers one user, so companies with larger teams might want to look further afield.
What sets Paymo apart is it’s built in time tracking and invoicing features. With Paymo you can manage billable hours on a project and task basis and create invoices based on the time you’ve spent. This is great for teams who want to bill for hours spent and don’t want any of those hours to go missing.
A lot of the project management staples you’d expect are here – including the ability to create projects, add tasks, delegate them, and discuss task progress. The various visual task views are a great for measuring resourcing/capacity and tweaking things accordingly, giving you the best possible chance of hitting your deadlines and getting the work done on time.
Pricing:
Paymo is free for one user, with 1GB storage. Paid options are available for smaller teams and big businesses.
Capterra rating:
⭐⭐⭐⭐⭐ 4.7/5
What people say:
| The good | The bad |
|---|---|
| “Excellent time recording / analysis tool that has always been good, and is still getting better.” | “The only problem I have with Paymo is that you can only set up a project where you bill price per hour.” |
| “I really like the Dashboard view for this software. It has all of the important information and the layout is great.” | “The only downside is the price, which is way too high.” |
| “The ease of use and ability to switch views of dashboards, tasks is great. The functionality of tracking time without using a third-party tool is also great.” | “Clients did not always get the tool instantly. But recent UX changes could make it easier for them – Communication with colleagues could get a bit chaotic, takes some time to implement in the workflow.” |
7. ClickUp
ClickUp has an impressive feature set, with a focus on bringing everything together into one place, avoiding the headaches associated with people using many different apps for different processes.
You can organize your projects based on priority, helping you complete work in the right order. Tasks can be assigned to groups, with goals to keep everyone on track. And, to optimise organisation, there are powerful filter/search/sorting/customization options to manage specific tasks.
There’s an activity stream with mention capability which means people can be notified when their input is required. The app is also fully customisable, with over 1,000 integrations for things like time tracking, storage and calendars – although you’ll need to be on a paid plan for integrations.
What sets Clickup apart is the amount of features their app covers. It’s feature heavy meaning there is a way to do almost anything within ClickUp. This makes it highly customisable and ready to adapt to the workflow of your business.
Pricing:
ClickUp is free forever with unlimited users and unlimited projects, and 100 MB of storage, although this doesn’t include all features. If you do need the extra functionality, a simple monthly ‘per user’ price is available – discounted if you pay annually.
Capterra rating:
⭐⭐⭐⭐⭐ 4.7/5
What people say:
| The good | The bad |
|---|---|
| “Fair price and great product. Very comparable to Asana and other competitors, but does a lot for things better and is cheaper.” | “The tagline for the app is ‘One app to replace them all and the strain of accomplishing that shows in the webapp’s complex UI. Don’t get me wrong, the devs have done an impressive job with basic onboarding, in general, and with cramming so many features on-screen. However there were times I either felt lost or wondered about the various spaces and panes that weren’t being used.” |
| “I love using it, my employees love it, and it’s such an important part of our company. We wouldn’t be able to function without ClickUp.” | “The number of features can seem overwhelming sometimes, especially when setting up your workspace for the first time.” |
| “Great thing is that now you have those comments to help you revive your memory and start working on it again without much of down time.” | “ClickUp is a very busy app. There is so much going on that it’s easy to get lost in the thing. It can be overwhelming even after months of using it and I feel like there are probably better ways to present the app to make it a little more digestible.” |
8. Trello
Trello is a simple but powerful workflow management tool, which is versatile enough to be used for anything from large business projects to planning a vacation, or a weekly grocery shop!
The power of Trello lies in its simplicity, which is based around lists and cards. A ‘list’ is essentially a project. All the tasks that need to be added to this are ‘cards.’ Cards add up to a to-do list in order to achieve project success – with workflow stages designed to track where they’re up to – e.g. ‘To do,’ ‘Doing’ and ‘Done.’
Each card can have things added to it – comments, notes, and even checklists that can be ticked off. They can be labelled, assigned to other people, and associated with files and due dates.
Cards can then be dragged and dropped along the process until completion. It’s a great way to measure project status and avoid duplicated work – but it generally won’t replace email or whatever communication platform you have in place.
Pricing:
Trello is free for single users and can be used to create up to 10 team boards, too. To create unlimited team boards, you’ll need to use one of the paid plans – which also come with priority support and a bunch of great templates to set you on your way.
Capterra rating:
⭐⭐⭐⭐⭐ 4.5/5
What people say:
| The good | The bad |
|---|---|
| “Trello is super easy to use and a very simple concept. However, it is amazingly powerful and has lots of power ups and extensions to make it even more powerful. It’s free and very intuitive.” | “Very easy to accidentally delete information in a ticket without noticing, with no way to undo changes. The permissions available to restrict certain people from editing cards are limited, and would be very helpful when creating cards that are supposed to serve as templates, for example, which would ideally be locked and available for copying only.” |
| “The best thing about this is how quickly you can load the site, quickly throw a task into a pile of “to-do” notes and then move on. It makes it so much easier to organise and track the smaller ideas or tasks alongside the big projects.” | “Occasionally someone in the office will drag a client task into the wrong column by accident, and that task can be delayed.” |
| “Trello is easy to use, requires little-to-no training or enablement, and just gets the job done.” | “Managing several boards can become cumbersome and Trello does not have an easy way to sync cards or lists among boards. With the purchase of Buttler a former third party power up, this is a bit better now, but still a big flaw.” |
9. Todoist
As you might expect from the name, Todoist is a task manager that lets you create simple, intuitive to-do lists. It’s a versatile tool that can be used for personal or business tasks, as you can see in the video demo above.
You can create projects, then populate each project with simple to-do items. They can be allocated to team members, given due dates, and ticked off as you go.
The tool comes with a range of themes so you can choose the look and feel that works for you….
Once you’ve signed up, it’s really simple to create projects and takes just a couple of seconds.
Projects can then be populated with tasks, which is similarly speedy and easy…
Tasks, if necessary, can be assigned to other people, flagged according to their priority, or given due dates. They can then simply be ticked off as they’re completed…
So why would you choose Todoist? Well, for task-oriented people who struggle to keep order, it’s a great choice, simply because of how easy and quick it is to use. It’s a simple way to make sure nothing gets missed or forgotten, and can give real structure to projects.
Pricing:
Todoist is free for up to 80 projects, with up to 5 users per project. You can expand these numbers with the Premium package ($3 per user per month,) or Business package ($5 per month.)
Capterra rating:
⭐⭐⭐⭐⭐ 4.6/5
What people say:
| The good | The bad |
|---|---|
| “It helps me to be more organized. Also, it is great to be able to see all the things I have done – this is like a success list.” | “The biggest issue I have with Todoist is that while the web and mobile applications are top-notch, the Windows 10 native app is missing features, particularly in regards to notifications” |
| “Who doesn’t love a to do list. This is great for keeping you on track and helping me with my procrastination.” | “I wish I could get more features for free. The comment feature and ability to set reminders look great. Although, Todoist does send me an email every day letting me know what’s on my list, so that is very helpful even without reminders.” |
| “The thing I liked the most is that Todoist is really easy to use. I´m not a big fan of task management software… but Todoist offers a perfect balance between ease of use and functionality.” | “There is a 300 task limit to every project and we can easily hit that when we are first starting out and getting everything laid out for a show. It would also be nice to add an entire team to a project instead of individuals one at a time.” |
10. Freedcamp
Freedcamp is a far-reaching project management tool designed to facilitate internal team organisation – but could just as easily be used to manage your own personal projects!
Logging into Freedcamp, you’ll get a convenient dashboard which shows all your current projects, work and important updates – you can tailor this dashboard to show you the stuff you really want to see.
Creating a project is super quick, and you can choose to create task list projects, or sticky notes.
Once your project cards are created, each one has a set of tools – tasks, discussions, files and calendar.
It comes with a range of different user roles and permissions which are pretty easy to understand…
Tasks can be added to projects in a matter of seconds, assigned priority levels, associated with people, and given a priority level of low, medium or high.
Any tasks assigned to you – or important updates for your attention – are displayed in the Dashboard.
Users also have the power to get a broader view of resource and capacity with calendars, task boards and widgets that collate all tasks and deliverables in one place.
Pricing:
You can get a free account with unlimited projects, tasks, storage and users; this is included across all plans. Extra features are included in paid plans, which start from $1.49 per user per month.
Capterra rating:
⭐⭐⭐⭐⭐ 4.6/5
What people say:
| The good | The bad |
|---|---|
| “We liked the CRM + Project management tool functionality the most. Being able to use one piece of software in place of two.” | “It’s too basic. You cannot edit project phases – there are only 3 basic stages : to do, in progress, done. If your team is practicing scrum, you see the problem. I think it’s a good tool to start with, but as your appetites and team’s projects get more complex, it will become obsolete.” |
| “The easy use of it, the clean and friendly interface, the possibility of setting each project with different tools.” | “It was a little cumbersome to get started on your own. It would be great to have had a ‘getting started’ session or conversation with a sales rep to get some guidance on how to use the software most effectively for our particular needs.” |
| “Freedcamp is my ideal software for staying in control of projects, resources, budget, and time. My favorite feature is getting notifications in real-time of updates, questions and or comments.” | “I have several employees who say that it is too confusing to use. I haven’t found that, but I have used it more than they have.” |
11. Slack
Slack is one of the biggest names in the project management space, so you’ll probably have heard of this one. They market themselves as a ‘smart alternative to email’ with an extremely strong focus on communication. Essentially, Slack is organised into ‘threads’ – which are conversation feeds.
It also integrates with a range of other tools for things like task management – although these aren’t ‘native’ features to Slack, so if you’re looking for an all-in-one tool to manage everything from tasks and deliverables to payments, you’re probably better looking elsewhere.
However, what Slack does – organising communication and bringing teams together – it does very well, which is why it’s trusted by some enormous brands.
You can check out an interactive demo of Slack here.
Pricing:
Free for small teams, with paid options (and more features) from £5.25 per month per user.
Capterra rating:
⭐⭐⭐⭐⭐ 4.6/5
What people say:
| The good | The bad |
|---|---|
| “I love how easy it is to communicate with people, and the informal format the encourages communication rather than dissuades it. People might be less inclined to send an email or call because they are interrupting your work, but slack doesn’t have that feeling at all.” | “The push notifications were inconsistent. At times, messages were posted without any team notifications. The storage limits for channels were limited even with the free version. Was looking for a tasking option built in. The integrations with other apps was a little bit wonky for us. Wished it had a “read” option where we could see which team members had seen or read the message.” |
| “This software allows employers to communicate information to employees on a large scale. An employer can designate certain people as administrators. This gives them the ability to make threads that include certain people for a certain topic that needs to be discussed.” | “Slack isn’t great at providing structure to your work-life. The #channel structure does aid in some structure, but Slack’s support for threads is awful–they don’t make any sense, and most people can’t figure out how to use them. These deficits are offset somewhat by searchability, but for the most part you’ll just be scrolling through endless conversations if you want to find a particular piece of info.” |
| “Ease of use. Liked that you weren’t tied to same domain email. Liked that you could have unlimited channels for dialogue. Liked that you could customize many areas like colors, pictures and even emojis. Liked that they had a decent free version. It’s a good, solid product.” | “The inability to organize channels better. Nit would be really useful to be able to have themes or folders for channels.” |
12. Airtable
Airtable is like spreadsheets on steroids! In their own words, the tool is ‘part spreadsheet, part database and entirely flexible.’
It comes with a range of different views including grid, calendar, Kanban, gallery and form.
It’s pretty hard to give an idea of the structure of Airtable, mainly because it’s so flexible. You can really edit so many of the features and settings to fit your exact needs as a business that providing a screenshot or video of a ‘typical’ project is really difficult!
In simple terms, it’s a lot like creating a beautiful spreadsheet for your business that lays out all your ongoing projects. But instead of just being able to edit the rows – you can also edit the columns. So, in an editorial calendar, like the one below, you could have columns for schedule date…whether a story is embargoed…who the author is….editorial notes…and heaps more interesting/important snippets of info that need to live in one place.
You can get a much better idea of how Airtable would work in your particular niche by checking out the Templates section here.
Pricing:
Free for ‘essential features,’ with paid plans starting from $10 per user, per month.
Capterra rating:
⭐⭐⭐⭐⭐ 4.7/5
What people say:
| The good | The bad |
|---|---|
| “They’s a lot you can achieve with Airtable. Templates makes it easy to customize for different needs. It’s a good tool for simple scheduling and task management.” | “With the free version, you will hit the record limit will pretty easily. I wish they had a lower-priced plan that was above the free version, but below their much more expensive tiers.” |
| “I really like the flexibility and the ability to create just about anything with it and still make the finished product look nice.” | “Don’t think this is Excel in a different disguise, it’s not, it’s not as adaptable and not as powerful as Excel. You couldn’t use it to track a project or manage a holiday system or anything like that, but creating a full customer list for a newsletter? Yep, easy, that’s the kind of thing it DOES do really well.” |
| “I really like the flexibility and the ability to create just about anything with it and still make the finished product look nice.” | “I would like to setup email reminder based upon dates or certain conditions of a cell. Right now it lacks the ability to do it.” |
13. Meistertask
Meistertask is a really nicely put together task management tool for teams.
Logging into the system gives you a really nice dashboard showing you your current projects, tasks and notifications – as well as your local time and a nice motivational quote!
Setting up new projects and tasks is quick and easy, and you can invite fellow team members with just a few clicks, which is great.
Once you create tasks and deliverables for a new project, they automatically display in a Kanban style view, with easy drag-and-drop functionality to move work through your workflow stages.
Meistertask also integrates with a range of other tools including Slack, Gmail, Dropbox and plenty of others. It’s powerful enough to manage work for teams, but simple enough to be used for home and personal projects, too.
Pricing:
Free for up to 3 projects with paid upgrades available if you need more, starting from £8.25 per user, per month.
Capterra rating:
⭐⭐⭐⭐⭐ 4.7/5
What people say:
| The good | The bad |
|---|---|
| “Meistertask is simple. There is fun in using it and te developers thought about some good things (such as little gags and light gameification elements) to engage users.” | “I personally don’t like task management that is laid out horizontally on boards (e.g., Trello). The board layout lacks a visual hierarchy that I prefer and see in other free/cheap task management products like ClickUp.” |
| “The desktop comes clean and tidy and those who like to work with the Kanban method and supervise several projects are very well served with this tool. I can only recommend it.” | “The integrations are somewhat lacking and glitchy—so far requiring the use of Zapier—with a confusing setup process (even for someone who is somewhat familiar with Zapier).” |
| “Easy to use for yourself and for small teams. Easy to navigate, duplicate tasks to create similar tasks.” | “MeisterTask is set up in a way, that requires you to stick with the idea it has about organizing your work. If you try to do it differently you will most certainly encounter issues. I was not able to setup *my* workflow with MeisterTask and after trying and trying I landed in a spot where I build workarounds around workarounds.” |
Thanks for reading!
As you can see, there are plenty of choices around project management tools to use for your business!
All the above tools are at least free to try, so, when making such a big decision, it’s always a good idea to sign up and test-drive each of them.
This is the best way to learn what the system can and can’t do, and how it might work for your business if you were to fully adopt it.
